At Clearsights, we like to keep things simple, transparent and easy to understand. This is especially true for the services we offer. Unlike so many other cookie-cutter condo managers, we don’t offer a one-size-fits-all approach, since your community is unique and has unique needs.

Choose from three different levels of support from us, depending on what you need; our clearEcono package covers the basics to cover your financials and basic financials, the clearStandard package includes account management and payments, and our clearMax package covers everything from vendor management to proactive strategic management to make sure your condo management is truly flawlessly efficient.

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ECONO
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STANDARD
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MAX
Budget and Financial Statements
     
Operating budget (revenues and expenses)
Preparation of the provisional budgets
Management of the contingency fund
Banking Reconciliation
Balance sheet
Common fees      
Repartition of fees between co-owners
Preparation of contribution statements (payment request for fees from co-owners)
Collection of fees and ensuring recovery (AR)
Deposit of sums received and management of current operations fund
Treasury Management      
Payment of invoices (AP)
Preparation of current accounts vs. budget
Investment of contingency fund in safe investments
Employee payroll
Preparation of documents for notarized transations
Deposit of annual tax filings
Control and signing of cheques
Negotiation with creditors if additional financing if needed
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STANDARD
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MAX
Official documents
     
Maintenance of the registry of the association
Communications
     
Preparation of the necessary documents for the convocation and holding of the assembly of co-owners (annual or special)
Redaction of the minutes of the assembly and their communication
Reception and handling of co-owner requests for the council
Transmission of the decisions of the council to co-owners, service providers and third parties
General secretariat of the co-property
Monitoring and compliance of condominium bylaws
Insurance
     
Negociation of terms and conditions of renewal premiums to maturity
Completion and tracking of necessary paperwork
Disaster management
Recruitment
     
Recruitment of personnel with the direction of the council
Management of personnel
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ECONO
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MAX
Maintenance
     
Support service 24 hours a day, 7 days a week (in case of emergency)
Supervision of work, respect of timelines, quality control, and follow-up for observed deficiencies    
Periodical building inspection by building professionals if necessary    
Establish a preventative maintenance program (asset management, maintenance log, contingency fund study)    
Suggestions for improvements on current operations and facilities    
Purchase of required supplies for building maintenance    
Follow-up of decisions for the council regarding maintenance work    
Planning and supervision of major construction, maintenance and renovation    
Analysis of major expenses for the upgrading of the property    
Concierge service    
Contracts
     
Selection of service providers and management of tenders    
Negociation of contracts (Ex: maintenance, contractors, building professionals, janitor…)    
Analysis of tenders and submission of recommendations to the council to be taken into consideration    
Preparation of purchase orders